When to use a priority matrixĪ priority matrix is a management tool for people who need a little more than a basic to-do list, and it can be valuable for project management and project prioritization. Most organizations prioritize by impact (low, medium, high), level of effort, and urgency. Priority matrices start in a simple format but can be customized depending on your needs. It’s a useful tool because the simple framework can be applied to all types of work, whether it be business processes, project-based or operational. What is a priority matrix?Ī priority matrix is a tool used to prioritize work categorically and inform decision-making & time management.
The Priority Matrix Template also helps you to identify issues and urgent matters.
PROJECT PRIORITY MATRIX TEMPLATE HOW TO
Project Managers and operational folks love this template because it visually clarifies how to go about a project or even where to begin. Keep learning how to balance planned and unplanned work in our webinar on setting priorities, below.The Priority Matrix Template helps you organize tasks, and it’s a space where you can evaluate priorities and share them with your team. This focus could help your team build momentum and enthusiasm, which will help them when it’s time to take on the difficult work of a significant project. However, it represents such high-impact potential for your product or your business you might need to forgo even the quick-win tasks and focus everyone’s attention on completing that major project.īut if your team decides you have a great deal of quick-win initiatives, and that those quick wins could add up to a combined high impact on your business, you might want to focus most of your resources on knocking out those quick wins first. If completing a significant project will take all of your development resources. Should you start with the quick wins or begin right away on the major projects? How many resources should you commit to fill-in projects? Should you devote any time or resources to the thankless tasks? There is no single correct answer for how every product team should prioritize the order of its tasks. The final step with your matrix is to decide how your team wants to prioritize and assign the projects you’ve scored and plotted. With those scores, this initiative earned a place in the major-projects category of the matrix.
PROJECT PRIORITY MATRIX TEMPLATE SOFTWARE
Therefore, this placed the initiative in the quick-wins category.Ĭreating an entirely new module for its software app, the team agreed, would represent a high impact (8.1) but would also demand a lot of effort (6.8). This team determined that adding an export option to its app would represent a 6.5 on the impact scale (high) and a 2.5 on the effort scale (low). Here’s an example of a few items plotted on the action priority matrix for a software product team: When you’ve assigned both an impact and effort score for each task or project, you can start plotting them on your matrix. Tasks that your team scores 1-5, you’d rate low, and anything six or above would earn a high rating. One common approach is a 0-10 score to measure both impact and effort. You can create any scoring scale, as long as you use the same method for all initiatives on your list. The Planning Board looks like this: See how ProductPlan uses our roadmap tool to prioritize our own product roadmap Second step: Score each initiative You can use a whiteboard or a presentation slide, or the Planning Board in ProductPlan’s web-based product roadmap software. How can Product Managers Use an Action Priority Matrix?Īfter you’ve created your matrix, here is how to use it with your product team. Your action priority matrix will look similar to the one shown here. Thankless tasks (low impact, high effort) Major projects (high impact, high effort)Ĥ. People typically classify these boxes as follows:Ģ. What are the Four Categories of an Action Priority Matrix? With the finished diagram, you can plot all of your initiatives to see if they are high impact and low effort, high impact and high effort, low impact and low effort, or high impact and low effort. Next, add four boxes to the graph, two stacked on top of the others. First, draw a graph that measures effort along the x-axis and impact along the y-axis.
You create this matrix using two components. An action priority matrix is a diagram that helps people determine which tasks to focus on, and in which order.
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